Frequently Asked Questions

GENERAL INFORMATION

Q: What is the Texas Volunteer Management Conference (TVMC)?

A: TVMC is an annual professional development event designed for nonprofit professionals, volunteer managers, and community leaders across Texas and beyond who work with volunteers. The conference features keynote speakers, breakout sessions, networking opportunities, and resources to support excellence in volunteer engagement.

Q: Who should attend the conference?

A: Anyone involved in volunteer management or nonprofit leadership, including volunteer coordinators, program directors, executive directors, board members, and community engagement staff. Whether you’re a seasoned pro or a first-timer, there’s something for everyone!

Q: When and where will the TVMC take place?

A: Mark your calendar for October 9-10, 2025 at UT Dallas – David-Gundy Alumni Center. If you’re staying home in your cozy pajamas, don’t worry – we’ve got a virtual option too! Please visit the 2025 Conference tab for full details, including the agenda

Q: Where can I stay? Is there a conference hotel?

A: Yes, we have a block of rooms at Aloft Richardson, 1160 State Street Richardson Texas, USA, 75082. To take advantage of the conference rate, reservations must be made by September 18, 2025 or until the group block is sold-out, whichever comes first.

ALOFT will run a free 15 passenger, shuttle service from 7 am – 5:30 pm for easy access to conference venue. Secure your room now!

Q: Do I have to be a Texas resident or live in Texas to attend?

A: Absolutely not! Come join us in person or virtually from anywhere!

REGISTRATION & FEES

Q: How do I register for the conference?

A: Registration can be completed online via our Registration Page. Early registration is encouraged as space may be limited.

Q: What is the cost to attend?

A: Prices vary depending on early bird rates, group discounts, or ambassador pricing. Visit the 2025 Conference tab for up-to-date pricing.

Q: Are volunteers needed during the two-day conference?

A: Yes! TVMC Ambassadors are needed to support this year’s conference by volunteering as session MCs and in other key roles. Ambassadors can choose which day they’d like to serve and will receive a deeply discounted registration rate, including full access to session recordings and materials. For more details, visit the 2025 Conference tab.

Q: Are group discounts available?

A: Yes! Bring your whole team (up to 5) because who wouldn’t want to bond over volunteer management tips. Visit our Event Registration Page for details. In-person. Virtual.

Q: Can I purchase a one-day ticket instead of attending both days?

A: Tickets are sold as a two-day package only — we won’t be offering single-day tickets. We’d hate for you to miss out on half the fun! Each day offers something unique, and we encourage you to join us for the full experience!

Q: What is the cancellation/refund policy?

A: Life happens! Cancellations for in-person tickets are eligible for a full refund through September 9, 2025. After this date, refunds will no longer be available. However, if you’re unable to attend, you may transfer your registration to another person—please notify us in advance.

Please note that refunds are not available for the online conference option, as session recordings will remain accessible for two months following the event.

For any questions, please contact the Conference Secretary and Registration Chair, Rachel Walsh, at rwalsh@coherelife.com

CONFERENCE CONTENT

Q: What topics will be covered?

A: Topics include volunteer recruitment and retention, engagement strategies, risk management, equity diversity & inclusion, digital volunteerism and technology tools, advocacy and storytelling, program evaluation and strategic planning, youth and corporate volunteerism and leadership development.

Q: Will session recordings be available after the conference?

A: Absolutely! Registered participants will receive access to session recordings and materials for a limited time post-event.

Q: Can I get continuing education credits for attending?

A: You bet! Attendees may be eligible for CEUs or professional development hours. We will provide documentation for credentialing bodies such as the Council for Certification in Volunteer Administration (CVA).

Q: Will there be opportunities for networking before and after the conference?

A: Yes! Here are a few planned opportunities:

• Wednesday, October 8 — Hospice & Medical Volunteer Managers Meetup (Starting at 5:30 PM) Managers are invited to connect and share ideas at Ten50 BBQ.
• Thursday, October 9 — Networking Event (Starting at 5:00 PM) Join us anytime after 5:00 PM for our official Networking Event, proudly sponsored by Volunteero, at The Brass Tap Richardson, 1251 State St, Suite 650, Richardson, TX 75082 (1 min walk from Aloft Richardson Hotel). Enjoy an evening of great food, refreshing drinks, and meaningful conversations with fellow volunteer managers and fundraising professionals. Don’t miss this opportunity to connect, collaborate, and unwind in a relaxed setting.

DAY-OF-EVENT QUESTIONS

Q: Is parking available at the venue?

A: Yes, free parking is available. We will have a parking map provided soon. If you’re staying at the Aloft Richardson Hotel, there will be a shuttle to take you to and from the venue.

Q: Will meals be provided?

A: Yes! Breakfast, lunch, and snacks will be provided to keep you energized throughout the day. Please indicate any dietary restrictions during registration. All food items will be clearly labeled, and we will offer options for attendees with dietary requirements or allergies.

Q: What should I bring to the conference?

A: A notebook for all the ideas you’ll want to steal (er, borrow), business cards for networking, and probably a sweater in case the conference room gets a little chilly. Oh, and bring your enthusiasm, it’s the best accessory!

Q: What should I wear, and what’s the weather like in October?

A: We recommend dressing comfortably and professionally. October weather in Texas typically ranges from the low 80s to over 90°F, so lightweight clothing is ideal. No need for heavy layers or a parka—just be prepared for warm temperatures.

VIRTUAL CONFERENCE

Q: How do I access the virtual platform?

A: You will receive login instructions via email one week before the event. Please ensure your contact information is up-to-date. Technical support contact details will also be provided and posted on the platform in case you need assistance.

Q: Will there be opportunities to network virtually?

A: Yes, the platform includes virtual networking lounges, breakout sessions, and chat features.

ACCESSIBILITY & ACCOMODATIONS

Q: Is the venue accessible?

A: Yes, the conference venue is fully ADA-compliant. If you have specific accessibility needs, please let us know during registration.

Q: Will interpretation or translation services be available?

A: Please contact us in advance if you require language interpretation or other accommodations, and we’ll do our best to assist.

CONTACT

Q: How can I contact the organizers with additional questions?

A: You can reach us at conference@volnow.org