Frequently Asked Questions

Attendance:
Approximately 200+ professional managers of volunteers attend this conference each year from Texas and the surrounding tri-state area.

Location/Directions:

ADVANCE TRACK:
Thursday, March 1st  Advance Track will be held at Grapevine TX Convention Center, 1209 S. Main Street, Grapevine, Texas 76051 - 817-410-3459 Click here for map and driving directions. 

MAIN CONFERENCE:
Friday, March 2nd Main Conference will be held at Grapevine TX Convention Center, 1209 South Main Street, Grapevine, Texas 76051 (817) 410-3459. Click here for map and driving directions. 

Early Registration Rate:
Begins December 15, 2011

Registration:  Thursday Advance Track Session is $80.00
                          Friday Conference is $125.00
Enjoy both days for $205.00
We cannot accept credit card payments on-site either day-- cash or check only.

How do I know if my registration submitted online was received? 
Each registered attendee will receive an email confirmation after their registration is completed.

How do I submit a purchase order for my registration costs?
Purchase Orders (PO) with accompanying check and registrations should be submitted by mail and postmarked by February 24th, 2012. 

Can I still register online if using a Purchase Order? 
No, if using a purchase order you must register by mail.  Please note: The Registration table will NOT accept a PO or payment for a PO on the day of the conference.

Before I can process my PO, my company requires a W-9 form. How can I get one? 
Please click here for a W-9 form.

Group Rates:
Group rates are NOT available at this time.

Scholarships:
Scholarships are offered through the sponsoring DOVIA’s to their members only.

Refunds:
Registration is non-refundable but can be transferred to a co-worker. Workshop selections and lunch choice must remain unchanged.

Accessibility:
All facilities are wheelchair accessible.

Food option:
Lunch and beverages are included in Thursday’s fee. A continental breakfast, hot lunch, and beverages are included in Friday’s fee. We will do our best to accommodate your dietary requirements within reason. Note your dietary requirements during registration.

Exhibitors/Vendors:
Space is available for exhibitors and vendors that are pre-approved and pertinent to the field of volunteer management and resources.  Click on Exhibitors link for information or contact Rebecca Hampton at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Hotel arrangements:
You must make you own hotel arrangements. We have obtained a reduced rate at the Super 8 Grapevine/DFW Airport Northwest, 250 E State Hwy 114 at Main St, Grapevine, TX 76051, 817-329-7222
You must CALL 817-329-7222 and ask for the Conference Rate of $69.00/room. 
No electronic reservations accepted.   
All reservations must be guaranteed by a major credit card

Super 8 offers:
FREE airport shuttle, FREE shuttle to Convention Ctr & Restaurant, FREE breakfast bar, FREE Wi-Fi!
Call 817-329-7222 for shuttle service.

Networking: 
There will be a Networking Get-Together Thursday evening 6 – 9pm, for all attendees at Fireside Pies Restaurant, 1285 S. Main Street, Grapevine, Texas 76051 817-416-1285 (Map - Menu)

CEU’s: 
Each participant will receive a certificate of attendance. This certificate may be used for the recertification activities required for your CVA. CEUs for social workers are not available.

Information/Conference on the website:
Materials provided at the conference will not be on the website. Only paid attendees will receive the materials the day of the conference.

Ideas/Suggestions:
If you have ideas or suggestions for future workshops or ways to improve the TexasVMC please contact the Conference Chair, Telesa Walton at, This e-mail address is being protected from spambots. You need JavaScript enabled to view it